How long should the report be?

As long as the item count. One page per item with a photo is the length clients accept; a summary table at the front is what they read.

Should I include the AI's text?

Include what you approved. The report never says which words were drafted by the AI, because you edited and saved them.

What should an inspection report include?

Q: What should an inspection report include?

Six things: a cover that says who inspected what, for whom, and when; a summary table the reader can scan; one entry per item with photo, location, description, severity, action, responsible party and due date; closure evidence for items already fixed; the method (what was and was not inspected); and the inspector's signature. Anything else is decoration.

A report cover with reference, dates, client, inspector, signature and the item totals

Step by step

Cover: project reference, site address, client contact, inspector and licence, inspection date, signature.
Summary table: number, title, severity, trade, assignee, location, due date, overdue in red.
Item pages: photo with time and location, description, recommendation, status, priority, reference, tags.
Closed items: Before and After side by side with who verified the fix and when.
Appendix: the checklist walked, each check and its result.

That is the page order of Punch List AI's PDF. Report options let you drop photos for a text-only list to email, or notes to keep your own remarks out of the client's copy, without changing the structure.

What should an inspection report include?

Step by step

Related questions

Try it on your next walk

What should an inspection report include?

Step by step

Related questions

Try it on your next walk

Go deeper

PDF reports, CSV and photos

The complete guide to inspection reports