Where do my private notes go?

In the inspector notes field. Report options can keep notes out of the client's copy while they stay in yours.

Should I name the responsible contractor?

Name the trade or the assignee the contract makes responsible; leave liability to the people paid to decide it.

How do I write a construction defect report?

Q: How do I write a construction defect report?

Write each defect in four parts: observation (what you saw, where, measured), evidence (the photos), cause only when you are sure of it, and recommendation (what should happen next, by whom). Keep opinion out of the observation and keep the severity consistent across the report. The AI draft follows that shape; your job is to check it against what you saw.

Write each defect in four parts: observation (what you saw, where, measured), evidence (the photos), cause only when you are sure of it, and recommendation (what should happen next, by whom). Keep opinion out of the observation and keep the severity consistent across the report. The AI draft follows that shape; your job is to check it against what you saw.

Updated 2026-09-19Punch List AI 1.2 · iPhone and iPad

An item screen with findings, recommendation and inspector notes

Step by step

Observation: 'Diagonal crack 1.5 mm at its widest, from the top-left corner of the door frame, 400 mm long.'
Evidence: the wide shot and the close-up with scale, dated.
Cause: 'consistent with plaster shrinkage', or nothing, if you are not sure.
Recommendation: 'monitor; fill and redecorate at the end of the defects period; re-inspect if it exceeds 3 mm.'
Severity and trade, then the next one.

How do I write a construction defect report?

Step by step

Related questions

Try it on your next walk

How do I write a construction defect report?

Step by step

Related questions

Try it on your next walk

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How to write a construction defect report, the full guide